How Meetwise works

From meeting to follow-up

Meetwise is configured around your workflow and handles every meeting from capture through follow-up.

Phase 1

Captured in your format

Phase 2

Follow-up in your systems

Phase 3

Prepared for the next conversation

Step 1

Recording

Meetwise captures in-person meetings, online meetings and phone calls. Every meeting automatically follows the workflow configured for your organization.

Step 2

Transcription

Your meeting becomes an accurate transcript with timestamps. Jump straight from the text to the right moment in the recording.

Step 3

Speakers

Meetwise recognizes who is speaking and links statements to the right person.

Step 4

Summary in your format

Get the main topics, decisions and agreements in your established reporting format. Every outcome can be traced back to the original meeting.

Step 5

Actions

Meetwise identifies tasks, owners and deadlines from your meeting. Everything is organized in one clear overview.

Result

Every meeting captured in your format

Step 1

Follow-up emails and appointments

Meetwise recognizes when a follow-up email is needed and automatically prepares it for the relevant recipient. The email can be reviewed first or sent fully automatically.

Step 2

Records

Meetwise processes information in your CRM, ERP or industry-specific systems. Meetings, agreements and documents are added to the right record.

Step 3

Tasks

Action items are automatically sent to your existing task or project system. The owner, deadline and meeting context stay connected.

Step 4

Scheduling

Meetwise recognizes follow-up appointments and adds them to your calendar for the selected participants. The subject and relevant context are included.

Result

Follow-up processed in your systems

Step 1

Preparation

Get a briefing before every meeting with earlier conversations, open actions and relevant business information.

Step 2

Drafts

Meetwise drafts replies based on previous meetings, relevant business information and your own writing style.

Incoming emailQuestion about the Northstar meetingJelle → Hidde

NEW

Which previous agreements and open actions should I cover in the meeting?

Meetwise uses earlier meetings

Client strategy · May 12Pilot conditions · June 3

Created automaticallyDraft reply in your inbox

Hi Jelle, the security review must be completed before the pilot. Northstar wants clear decision criteria and the technical working session still needs scheduling.

Draft ready based on 2 meetings

Step 3

Knowledge

Ask questions about previous meetings and get a clear, supported answer. References include the speaker, transcript and recording.

Result

Ready for every meeting ahead

Organization and access

One workspace for your entire organization

Meetwise organizes meetings around teams, people, companies, portfolio companies, clients, projects and records, while every user only sees what has been shared with them.

Workspace

Your protected organization environment

Companies

Internal and external companies, customers, relationships and portfolio companies that meetings and projects can be linked to.

Teams

Groups of employees with their own access, responsibilities and configured workflows.

Projects

Bring meetings, participants, decisions, documents and actions together around a client, investment, record or initiative.

Meetings

Remain private, are shared with selected teams or are accessible to the entire organization.

The value of Meetwise

Manual

Take notes yourself
Write up the notes
Assign actions
Update systems

AI notetaker

Transcript and summary
Recognizes action items
Follow-up remains manual

Meetwise

Notes in your own format
Tasks sent to the right person
Emails sent and appointments created
CRM and records updated
Context for the next conversation

AI integrations

Meetwise works with the AI tools you use every day

Make agreements, action items and relevant meeting information available in your favorite AI assistant through a secure MCP connection. Your existing access permissions remain in place.

Microsoft Copilot

Claude

ChatGPT

Google Gemini

Security & data location

Your meeting data stored securely within the EU

Recordings, transcripts and summaries are stored in the European Union. Your organization decides who has access, how long data is retained and which actions Meetwise may perform.

Explore security and European processing

European data storage

Meetwise storage within the EU

Your meetings contain confidential information. That is why recordings, transcripts and summaries remain securely stored within the EU. You can also choose a fully European AI processing route for transcription and summaries.

Encrypted in transit and at rest

Encrypted

Your connection and managed storage are protected with encryption.

Access under control

Only authorized users within your organization can access meeting data.

Your data remains yours

Meeting content is not sold, used for advertising or used to train general AI models.